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"Encourage one another and build Each other up.” (I Thessalonians 5:11)

118th Council of the Episcopal Diocese of West Texas: February 25 - 26, 2022

Scroll to the bottom of this page, or click the Reports link, to view current Council communications as well as archived Council 2021 reports.

Event Details

Dates & Deadlines | Registration | Pre-Council Meetings | Agenda | Business | Reports

Council 2022 will now convene virtually Friday and Saturday, February 25 - 26. Clergy, as well as lay delegates will assemble online to hear ministry reports, conduct the annual business of the Diocese, worship together, participate in workshops, and share fellowship. A selection of reports and worship services will be broadcast live on the diocesan Facebook, Vimeo, and website, at dwtx.org/council.

For the second time, online Pre-Council meetings will take place in late January and early February, via Zoom. These meetings will be required for clergy as well as lay delegates and alternates, in order to review and practice the online voting system and to present Council business items including the proposed diocesan budgets, resolutions, and nominations for elected offices of the Diocese.

Click here to Save a list of Council 2022 Exhibitors and Vendors.

Important Dates and Deadlines

  • November 9, 2021: Nomination forms for communicants willing to serve in elected offices of the Diocese due. (Click here to complete the Council 2022 Nomination Form online.)
  • December 31, 2021: Resolutions for consideration are due to Canon Caroline Mowen.
  • January 25, 2022: Online Certification forms due.
  • January 26 and 27, February 1 and 2, 2022: Pre-Council Convocational Meetings hosted online.
  • February 1, 2022: Parochial Report due to The Episcopal Church; End of Year Diocesan Supplemental Reports due.
  • February 25 - 26, 2022: 118th Diocesan Council of the Diocese of West Texas.

Registration

Delegate certification and registration will be completed at the same time by each congregation for Council 2022, using the link sent to clergy and church offices via email in January. For assistance, contact council@dwtx.org.

In order to certify lay delegates in accordance with the diocesan Constitution and Canons, the clergy or lay person in charge of each congregation must complete the Council Lay Delegate Certification Form, provided as an online form this year. Each congregation will receive an electronic communication from the diocesan secretary in December, indicating the number of Lay Delegates to certify and providing registration instructions for Clergy, Clergy Spouses, and Lay Delegates.

Certification will be due no later than Friday, January 25, so that clergy, delegates, and alternates may receive the necessary instructions and log-in information for their convocation's online Pre-Council Meeting. Registration for lay delegates and alternates, clergy, and clergy spouse will be completed by the church using the Certification Forms sent to clergy and church offices via email.

Parochial & Year-End Reports

The Parochial Reports and Diocesan Year-End Reports are available now and due by February 1, 2022. It is very important that all churches complete all five reports listed below, regardless of whether they have new information to submit.  

  • The Episcopal Church Parochial Report
  • Necrology from 2021
  • Audit Documentation for Workers Compensation from Church and School
  • Confirmation and Changes to Leadership and Staff
  • 2021 Financial Audit (due May 1)

More information and instructions for each report is available on the Reporting to the Diocese page.

Hotels

The Episcopal Diocese of West Texas had reserved a two-night block of rooms (Thursday and Friday nights, Feb. 24-25, 2022) in two San Marcos hotels for clergy, delegates, and alternates attending Council 2022. All Hotel Reservations made to the Diocesan Room Block have been cancelled. If an individual or church's reservation was not within the Diocesan Room Block, you must call to cancel your reservation.

Pre-Council Meetings

The diocesan office will host several online Pre-Council meetings for clergy and lay delegates, via Zoom. These meetings will be required for clergy as well as lay delegates and alternates, in order to review and practice the online voting system as well as preview the usual business items including the proposed diocesan budgets, resolutions, and nominations for elected offices of the Diocese. Click here to view a recording of the final Pre-Council Meeting, held February 2, 2022.

Each Pre-Council meeting will take place from 5:30 p.m. to 7:30 p.m. Zoom log-in information will be communicated to churches, delegates, and clergy in January 2022. Click here to save a list of the churches in each convocation.

Council Agenda

Live Spanish translation is available for clergy and lay delegates, using a dedicated Zoom link.

Day One: Friday, February 25

9:00 a.m. Certified clergy and lay delegates may begin joining the Council 2022 Day One Zoom.
10:00 a.m. Bishop David Reed calls Council 2022 to order; Opening Prayers and Announcements; Friday Morning Business and Ministry Reports.
12:15 p.m. Noonday Prayers and Necrology.
12:35 p.m. Council in recess for lunch.

1:30 p.m. Council reconvenes, still using the Council 2022 Day One Zoom; Friday Afternoon Business and Ministry Reports.
4:15 p.m. Council in recess until Saturday morning.
4:15 p.m.
Council Evensong begins, with a homily from the Rt. Rev. Rayford High and hosted by St. Mark’s Episcopal Church in San Antonio

Click here to open the Council Evensong bulletin.

Day Two: Saturday, February 26

8:30 a.m. Certified clergy and lay delegates may begin joining the Council 2022 Day Two Zoom.
9:00 a.m. Council reconvenes; Bishop Rayford High leads Morning Prayer.
9:20 a.m. Announcements and a Ballot.
9:25 a.m. The Bishop's Address, by Bishop David Reed; followed by a short break.
10:45 a.m. Saturday Morning Business and Ministry Reports
12:00 p.m. Council adjourns.

*Certified clergy and lay delegates will participate in closed, secure sessions hosted on Zoom and receive a unique Simply Voting ID via email. If a delegate cannot be present, they may be replaced by an alternate only during the following times:

  • Before 12:00 p.m. (noon) on Thursday, Feb. 24: The change will take effect when Council convenes Friday, February 25.
  • After 12:01 p.m. on Thursday, Feb. 24, until 4:00 p.m. Friday, Feb. 25: The change will take effect when Council reconvenes Saturday, February 26.

Lay alternates and all other members of the Diocese are invited to view Council in its entirety and engage online through the live broadcast streamed on the diocesan Facebook, Vimeo, and at dwtx.org/council.

Council in Action

Thank you for your commitment to help fight food insecurities in our Diocese and broader community.

Business

Each year, Diocesan Council is the vehicle through which the Episcopal Diocese of West Texas conducts the business of the diocese under its Canons and Constitution.  At the 118th Council we will elect diocesan leadership to the Executive Board, the Standing Committee, The Episcopal Church Corporation, the trustees of TMI Episcopal, and trustees of Sewanee: the University of the South. Every three years, Council will also elect deputies and alternates to attend General Convention and any Synod meeting of the Province of the Southwest (Province VII). These positions will not elected in 2022.

As Christian people we are accountable for the right use of the gifts and skills with which our Father has blessed us. We are called to elect leaders who will help the bishops in guiding the diocesan body, to budget the resources we have been given wisely, and to report back to the people.

Council will also receive and adopt diocesan budgets for the upcoming year, hear reports from ministries, and receive the written reports of all diocesan committees, commissions, and departments.

Documents

The 2022 Council Booklet includes important dates and deadlines, the Proposed Diocesan Budgets, Report of the Nominations Committee, 2022 Resolutions, and other event details.

  • Click here to save a full-size, printable version of the 2022 Council Booklet. A new tab will open and the file will automatically download to your web-browser.
  • Click here to open the Council Booklet as an online PDF, with a reduced file size for faster online viewing.
Elected Offices to be Filled
  • Offices to be filled by election at Diocesan Council include: Secretary, Treasurer, Chancellor, and more as Officers of the Diocese; Members of the Standing Committee; Members of the Executive Board; Trustees of the Episcopal Church Corporation of West Texas; Trustees of Sewanee: the University of the South; and Trustees of TMI Episcopal.
  • Nominations of communicants willing to serve in elected offices to be filled at Diocesan Council were due on Tuesday, November 9, 2021.
Resolutions
  • The full resolution text and explanations are included in the Council Booklet.
  • All resolutions to be presented at council are to be submitted before Dec. 31 to Canon Caroline Mowen at caroline.mowen@dwtx.org. Submissions are reviewed by the Committee on Constitution and Canons.
Voting
  • All voting for diocesan council will be accomplished through an online voting application, called Simply Voting. Pre-Council meetings will provide an opportunity for delegates and alternates to Council to practice online voting using Simply Voting.
  • In order to vote during Council, clergy and lay delegates will need an email address and an individual mobile device (e.g. a smart phone, iPad, Tablet, or laptop) to open their email and submit votes from their delegation's table on the Council floor. All ballots for voting will be sent to the email address provided during registration.
  • At 3:00 p.m. on Thursday, February 24, an email with the link to the Simply Voting Home Page and an individual Election ID and password will be sent to certified clergy and lay delegates.
  • Email council@dwtx.org to replace a delegate with a certified alternate from their congregation, copying both the delegate being replaced and the alternate. Changes will only take effect before Council begins Friday and Saturday morning. Alternates and delegates may not rotate while Council is in session.

Contact

Questions about Diocesan Council may be directed to council@dwtx.org.

Communications and Reports

Council Events

Contact

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