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“Nevertheless, the Kingdom has come near” (Luke 10:11)

Event Details and Online Format

The annual Diocesan Council of the Episcopal Diocese of West Texas will convene as a virtual gathering February 26 - 27, 2021 to ensure the health and safety of all involved, during the ongoing COVID-19 pandemic.

Clergy, as well as lay delegates (or alternates) will participate in closed, secure sessions hosted on Zoom, while individuals wishing to view the business of Council in its entirety and engage online will be able to access a live broadcast streamed on the diocesan Facebook, Vimeo, and website, at

Several online Pre-Council meetings will take place in late January*, via Zoom. These meetings will be required for clergy as well as lay delegates and alternates, in order to introduce the virtual check-in procedures for establishing a quorum, to pilot the online voting system, and to present the usual business items including the proposed diocesan budgets, resolutions, and nominations for elected offices of the Diocese. *Pre-Council Convocational Meeting dates and details will be released mid-November 2020.

Important Dates and Deadlines


Pre-Council Meetings

Agenda (Draft)






Online Registration opens Friday, December 20, 2019.

Registration closes Monday, February 10, 2020.

All clergy, clergy spouses, delegates, alternates, visitors, nursery/childcare, and exhibit hosts must register online to attend Diocesan Council. The Council Host Churches will email a registration letter with instructions for church registrations in December, and the letter will be linked here, once available.

  • Church Registration
    For Clergy, Clergy Spouses, Delegates,and Alternates
  • Individual Registration
    For Visitors and Volunteers
  • Nursery/Childcare
    For infants through 2nd graders; pre-registration required.

Online payment options include Visa, MasterCard, Discover and American Express credit card, Visa and MasterCard debit cards, and e-checks. To pay by check, print the Registration Receipt, make your check payable to Diocesan Council 2020 and mail both to

Diocese of West Texas
Attn: Registration, Diocesan Council
P.O. Box 6885
San Antonio, TX 78209

Additional Information and Registration Resources

  • Click here for a detailed explanation of the online payment steps.
  • TIP: For delegates and alternates – to avoid double registrations and confusion please allow your church office to coordinate and complete your registration.
  • View Church Registration WORKSHEET ONLY to gather registration information for Clergy, Delegates, Alternates and Clergy Spouses
  • View Individual Registration WORKSHEET ONLY to gather registration information for Visitors and Volunteers
  • Both Certification of elected delegates and alternate delegates AND Registration of all Council attendees is required.
  • For a church to be seated at Council, their parochial report for the prior year is due in the office of the Diocese of West Texas by February 1.  The parochial report packet will be mailed late December and will be available on the Parochial Reports page.

Hotels – Corpus Christi

Council 2020 will take place Thursday, February 20 – Saturday, February 22, 2020 at the American Bank Center in Corpus Christi. Each year the diocese contracts with nearby hotels to provide a variety of locations, pricing, and amenities for church accommodations during Council.

Details about the 2020 Hotel Options will be made available online in October 2019.

Questions about Council 2020 Hotels? Contact Caroline Mowen, Canon for Administration and Ministry Support, at

Get in touch!

Hotel Exemption Forms

Individual attendees are not tax exempt under the diocese, but may present their own tax exempt form for tax exemption as long as they pay with a church check or credit card.  Click here to download and complete the Texas Hotel Occupancy Tax Exemption Certificate, which must be presented at time of check-in.

Pre-Council Meetings

The convocational meetings held prior to Council are essential to prepare delegates and clergy, whether it is their first or fifteenth time to serve our church in this way. This year, the Executive Board’s Ad-Hoc Apportionment Committee will facilitate diocesan conversations during these meetings. Additionally, staff and officers will review details of the diocesan budget, to be approved at Council, and present the Nominations Booklet for review before voting at Council.

Several other important pieces of information that will be taken up at Council will be addressed at these convocational meetings, reducing the necessary time spent on business during Council proper. More details will be posted here as they develop.

Most meetings will begin with a light supper at 6:00 p.m., with presentations starting at 6:45 p.m.

  • Eastern Convocation hosted by Grace Episcopal Church, Cuero begins at 4:00 pm, NO dinner.
  • Central Convocation hosted by St. Luke’s, San Antonio  begins at  6:00 with snacks and conversation.

Unsure what Convocation your church is in?  Find out in the list of Churches by Convocation.


Our Annual Diocesan Council is the vehicle through which the Episcopal Diocese of West Texas conducts the business of the diocese under its Canons and Constitution.  At the 116th Council we will elect diocesan leadership to the Executive Board, the Standing Committee, The Episcopal Church Corporation, the trustees of TMI Episcopal, and trustees of Sewanee: the University of the South.

Every three years, Diocesan Council will also elect deputies and alternates to attend General Convention and the Synod meeting of the Province of the Southwest (Province VII).  Council 2020 will elect General Convention and Synod delegates, although the Synod date and location are still to be determined. General Convention will be held in July 2021 at The Baltimore Convention Center in Baltimore, MD (Diocese of Maryland).

As Christian people we are accountable for the right use of the gifts and skills with which our Father has blessed us. We are called to elect leaders who will help the bishops in guiding the diocesan body, to budget the resources we have been given wisely, and to report back to the people.

Council will also receive and adopt diocesan budgets for 2020 and 2021, hear reports from several ministries, and receive the written reports of all diocesan committees, commissions, and departments.

Council Business Information


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