The Next Right Step: Apportionment And Public Worship
Note: the following letter is presented in English and Spanish.
Aviso: la siguiente carta se presenta en inglés y español.
March 27, 2020
Dear Sisters and Brothers:
I write to you concerning two important matters: the apportionment and worship in our churches.
Yesterday morning, the Executive Board of the Diocese of West Texas met via Zoom with all members present and voted unanimously to cancel the April apportionment payments from every parish and mission of the Diocese.
This vote followed my request to the Finance Committee on Monday, March 23, to consider such a recommendation, as a response to the present and anticipated economic impact of the pandemic. On Tuesday, the Committee unanimously recommended that the Executive Board take this action.
This decision means that no congregations in West Texas will be expected to send the Diocese their apportionment payment for April. Those churches which have prepaid will be credited for a month later in the year. Churches who have not paid January, February, and/or March are still expected to pay their share for those months.
I hope this decision will be welcome news and provide some relief from the many stresses and anxieties confronting all of our churches in these difficult and uncertain times. I also hope that you will not interpret this as a fearful pulling-back by your Diocese; rather, it is an act of trust in the abundance of grace and love we receive daily from God and an expression of confidence in the strength and generosity of you, the people of West Texas.
The diocesan budget reflects our shared ministries and depends heavily on the apportionment sent by our 85 parishes and missions. The cancellation of the April apportionment will result in the loss of approximately $375,000. I have instructed diocesan department heads and committee chairs with budget oversight to immediately begin reducing their program and operating expenses by 1/12 (8.33%). These reductions will exclude the Congregational Development budget, which primarily provides direct support to our churches. Combined with other budget adjustments, this reduction should cover the loss of one month’s apportionment, without affecting any full-time or regular part-time personnel.
In addition, and in consultation with diocesan staff and Treasurer Ted Burkhart, I have done the following:
- Placed a temporary hiring freeze for staff, leaving two full-time vacancies.
- Requested department heads prioritize expenditures and postpone major purchases.
- Halted the search for an Assistant Bishop.
We are all aware that this is a first step, and that further steps may need to be taken. Diocesan staff, the Finance Committee, and Executive Board will continue assessing the situation across the Diocese and will act in reasonable, measured ways when necessary.
I remind all of us that the diocesan family has just spent two years renewing our focus on faithful Christian stewardship, which is rooted in God’s own generosity and arises out of our gratitude for all we have received for this life, most especially the gift of his Son. I call on our clergy and lay leaders to emphasize the vital importance of generous financial stewardship in their communications to congregations, in order to support the life and ministries of our churches as well as the charitable organizations that provide so many critical social services in our communities.
Worship in our Churches
Secondly, I am extending the current suspension of in-person worship and meetings in our churches through Thursday, April 30. Therefore, there can be no in-person gatherings for worship on church premises until after April 30. Should the situation improve dramatically before that day, then I will be as happy as anyone to withdraw this restriction. Though this decision is mine alone, I have the full support and encouragement of the eighteen clergy and lay members of the Executive Board.
Attached is a memo from our diocesan Chancellor, the Hon. Kelley Kimble, written at my request as I worked to craft a clear, diocesan-wide statement in response to the rapidly changing landscape of this pandemic.
At this time, it is still permissible for persons to be on-site to prepare recorded or live-streamed services, so long as the minimal number of people needed are present and the total number does not exceed ten persons. Choirs, or groups of musicians, should not be present to rehearse or lead singing.
Clergy may not celebrate the Eucharist alone under any circumstances. They and lay leaders should consider carefully what is gained and what is lost when congregations are ordered to stay away, except a small, invited group. If the Eucharist is celebrated, all should be informed of “spiritual communion” which is valid in circumstances such as this. Prayers for use by those desiring to receive communion spiritually while physically distant should be made available, and examples can be found on our website, at www.dwtx.org/covid19. Clergy, and all physically present, shall receive Communion in one kind only. Wine shall be consecrated, and then reverently disposed of after the service.
Though many of the sixty counties within our diocese do not have confirmed cases of COVID-19, it is clear the virus continues to spread and that the surest means of reducing community spread, illness, and death is to follow local, state, and national directives. This requires sacrifice on our part. As I have said previously, we seek to act in love and not from fear. We truly are free in Christ, which means that we are free to deny ourselves for love of others, including for the larger community and the most vulnerable among us. We cannot be part of Christ’s healing work in this world - and in this pandemic - if we think the pleas of health and medical experts don’t apply to us.
The ethical standard to which Christians are called is not "what we can get away with," but "how we can best love God and our neighbor." Many of us have family members, friends, and parishioners in the health and medical professions, who do not have the luxury of “staying home, working safe.” What must they think of those who continue to do as they please? Today, one of our priests reminded me of these words from St. Paul, "All things are lawful for me, but not all things are helpful. All things are lawful for me, but I will not be enslaved by anything." (I Cor. 6:12) In the preceding verse, Paul proclaims, “You were washed, you were sanctified, you were justified in the name of the Lord Jesus Christ and in the Spirit of our God.” Because we are baptized, and our lives are hid with God in Christ, we do not live as “free agents,” but as people whose lives are bound to Christ and one another by the Spirit. We are called to a new life of generous self-offering and self-restraint.
I realize the great disappointment we will experience by being unable to gather in our churches for Holy Week and Easter. I hope my letter sent to clergy last week will assure them that I fully share their heartache over this. However, considering the many and varied ways that I’ve seen so many of our churches “go to the house of the Lord” even while away from their buildings, I have great confidence that we will find beautiful and powerful ways to “keep the feasts” that are at the heart of the Christian year. The Shared Congregational Resources Basecamp will be a good place to share ideas and questions about planning worship and celebrating Easter during this pandemic.
I cannot stress enough that Church is not cancelled. Easter is not cancelled. We are the Church, gathered in person or not; and we are worshiping together as the Church, whether we’re in the same room or not.
Several have suggested to me that I declare the first Sunday when we can all return and be together in church again as Easter Sunday. While several bishops have decreed this in their dioceses, and there is some appeal to the notion, I encourage you all to celebrate Easter on April 12, whatever the circumstances and in whatever ways you find to worship together while physically apart. For Jesus Christ is risen, and we will certainly all be in need of some Alleluias.
I propose this. As soon as it’s practical, after we can resume church activities, we will schedule several “Resurrection Festivals” around the Diocese, inviting everyone to come and worship and celebrate: all the Easter hats and foods, piñatas, fireworks, mariachis, flowers everywhere, whatever. Incense and bells and bagpipes and accordions will not even be out of place.
My prayer for you, for all of us, just now comes from an unusual source: an Eagles’ song from 1975, written by Bernie Leadon and Patti Davis - "I Wish You Peace.”
I wish you peace when the cold winds blow
Warmed by the fire’s glow;
I wish you comfort in the lonely time
And arms to hold you when you ache inside.
I wish you hope when things are going bad,
Kind words when times are sad.
I wish you shelter from the raging wind
Cooling waters at the fever’s end.
I wish you peace when times are hard
The light to guide you through the dark.
And when the storms are high and your dreams are low,
I wish you the strength to let love grow,
I wish you the strength to let love flow.
Faithfully yours in Christ,
David M. Reed
Bishop of West Texas